Reporting payroll changes for your EOR employees

To report payroll changes, including salary updates, you now have two methods: directly through the Team Member Profile or the Payroll Tab.

Reporting Through the Team Member Profile:

1. Navigate to Team > Team Members and select the relevant employee.

2. Scroll down to the “Salary and Benefits” section.

3. Click “Edit Cycle” to apply the salary change.

4. Click "+Add" / For salary increase, click "Edit" and specify the effective date.

5. Select the salary change you want to add + complete the information about it

6. Click "Save"

Reporting Through the Payroll Tab:

1. Go to "Payroll" and select the appropriate payroll month.

2. Click "View Full Report".

3. Select the employee to apply the salary change.

4. Click "+Add" / For salary increase, click "Edit" and specify the effective date.

5. Select the salary change you want to add + complete the information about it

6. Click "Save"

Additional Information:

We request you to share this information by the 5th (12pm CET) in order to be able to calculate the salaries payouts and invoice you on time. Any changes requested after the 5th will be considered “off-cycle” and will have a fee applied. Please note that these changes are subject to approval, unfortunately in some cases, it won't be possible to make any changes.

Which type of payroll changes can I add?

• Monthly Salary: select this if you want to increase the salary of your employee. Please note that in order to legally reflect this, and addendum to the employment contract is needed, therefore the process can take several days. We recommend that you inform your Platform Experience Manager in advance in order to speed up the process. IMPORTANT: Please note that it is necessary to indicate in the comment the date from when the salary increase should be applied.
  

• Bonus: select this if you want to add a bonus to your employee's salary. Please note that by default, the bonus on the platform will be paid Gross unless you indicate otherwise in the comments.

• Overtime: select this if your employee has worked more than the usual hours during the last month and you wish to compensate them for this.

• Allowances: employers can offer various kinds of additional benefits in monetary terms to their employees over the basic salary. These salary allowances are given to meet the expenditure of particular nature. Please note that most allowances are also taxable.

1. Work from home: usually meant to cover work-related expenses such as infrastructure (desk, chair, etc), internet or phone bill.

2. Transportation: meant to cover the costs of transportation for work-related purposes.

3. Hardware: meant to cover the costs of things like computers or other equipment.

• Expenses: employees might have to pay for things on behalf of the company and they will request reimbursement for this. This ranges from travel-related expenses and client luncheons to office supplies or tech devices. Kindly note that all expenses require supporting documentation (receipts, booking confirmations, vouchers, etc) in order to be submitted. If you have more than one document, please compressed them into a ZIP file. (Please note: If no supporting documents are provided, we may treat this as an allowance, which will become taxable)